The Sarah Baartman District, Fort England Psychiatric Hospital is looking for Ward Clerks, Interested and qualifying candidates are encouraged to submit their applications as soon as possible, if you happen to have any questions or inquiries about the Job advertisement please do not hesitate to contact Ms S Share on Tel No: 046 602 2300
REQUIREMENTS
With no experience, obtain a National Senior Certificate / NQF level 4 qualification. Previous administration experience in a hospital setting will be advantageous. This is a ward-based role in a psychiatric hospital. Policies and procedures are well-understood. A thorough awareness of administrative procedures. Knowledge of the Mental Health Act as well as all other relevant Public Service Legislation is required. Confidentiality is understood. Customer-oriented and customer-focused Written and spoken communication are both important. Skills in report writing and time management. Computer competence in MS Office, particularly Word and Excel, is advantageous. Preference will be given to candidates with one (1) year of experience in a public service internship program.
DUTIES
Assist with ward administration: Assemble patient files including pertinent documentation. Make a note of the patient census at midnight and reconcile it. Keeping track of admissions, discharges, and transfers is essential. Maintain a tidy, relevant, and up-to-date notice board. Obtain statistical information. Keep an eye on the stock levels in the ward: Order and receive items for the ward, including as stationery and medical supplies. Ward stock that has been condemned should be replaced. Keep track of the ward’s supply and supplies. Keep track of documents and files: Maintain a tidy and comprehensive filing system. Correspondence should be filed. File movement can be tracked. Sort files into archives based on their category and location. Carry out routine clerical tasks: Photocopies should be made. Compile a list of duty roosters and send it to Human Resources. Make transportation arrangements for the patients’ transfer. Answer ward phone calls.
NOTE
Applications must be submitted on the new Z83 Form, which includes a thorough CV and three references: Names and Phone Numbers a connection with a reference, In addition, applicants must only provide a Z83 form and a detailed CV. Only shortlisted candidates will get communication from the department’s HR on the requirements for certified documents. As a result, only shortlisted candidates for a position will be asked to present certified documents (copies of qualifications, matric certificate, identity document, proof of registration, proof of citizenship if not an RSA citizen) on or before the day of the interview, as determined by HR. Shortlisted individuals will be subjected to additional Personnel Suitability checks, including security clearance, security vetting, qualification verification, and criminal background checks, and their appointment is contingent on the results of these checks. The nominated candidate’s references will be checked (s). Please keep in mind that only the short-listed candidates will be contacted. Please acknowledge that your application was failed if you have not heard from the Department of Health within three (3) months of the advertisement’s closing date. We appreciate all of the applicants’ interest. Disabled people are encouraged to apply for these positions. The system is open 24 hours a day, seven days a week, and shuts at 23:59 on the closure date. Send an email to nolungalungisa.nelani@ecotp.gov.za to report technical issues, get help with the system, and/or activate your profile. (Note: This is just for technical issues; no CVs will be accepted.) Send an email with your ID number, profile email address, and the specifics of the problem. Technical assistance is only available during business hours: (08:00-16:30 MonThursday and 08:00-16:00 on Fri). If you send your CVs to nolungalungisa.nelani@ecotp.gov.za instead of the provided address, your application will be considered lost and will not be reviewed. All application-related questions should be directed to the designated contact person.
HOW TO APPLY
APPLICATIONS : Applications directed to the addresses as indicated below or Hand Delivery as indicated below: Elliot Hospital – P.O. Box 523. Elliot, 5460 or Hand deliver to Elliot Hospital, Maclear Road, Elliot, 5460. Enquiries: Ms NB Puza – Tel No: 045-9311321. Liltha Nursing College (Gqeberha Campus) – Post to: Human Resource Section, Lilitha College of Nursing, Private Bag X0028, Bisho 5605 or Hand Deliver to: Lilitha College of Nursing, Human Resource Office East London Room 41/42.
Inquiries: Ms P Mene 043 700 9717/26. Frere Tertiary Hospital – Post to: Human Resource Office, Frere Hospital, Private bag X 9047, East London, 5200 or Hand deliver to: Human Resource Office, Frere Hospital, Amalinda Main Road, East London, 5200 Enquiries: Ms N Mthitshana Tel no: 043 709 2487/2532. Orsmond TB Hospital – Post to: Human Resource Office, Orsmond TB Hospital, P.O. Box 246, Uitenhage, 6320 or hand delivered to Human Resource Office, 1 John Dissel Drive, Allanridge, Uitenhage. Enquiries: Ms C Bekker Tel: 041-988 1111 Empilisweni Hospital – Post to: Human Resource Office, Empilisweni Hospital, P/bag X5029, Sterkspruit, 9762 or Hand delivery: HR Office, Empilisweni Hospital, Umlamli Road, Sterkspruit, 9762.
Enquiries: Mr S.L Bosholo – Tel no: 051 611 0037. Maclear Hospital – Post to: Human Resource Office, Maclear Hospital, PO Box 93, Maclear, 5480 or Hand delivery: HR Office, No 1 Fourie Street, Maclear Hospital. Enquiries: Ms N Zuza Tel no: 045 932 1028. Fort England Psychiatric Hospital – Post to: HR Office, Fort England Psychiatric Hospital, Private Bag x1002, Grahamstown, 6140 or hand delivery to: HR Office, Fort England Psychiatric Hospital, York Street, Grahamstown, 6140. Enquiries: Ms S Share Tel no 046 602 2300. Aberdeen Hospital – Post to: The Human Resource Office, Aberdeen Hospital, P.O. Box 172, Aberdeen, 6270. Or Hand deliver to: Human Resource Office, Aberdeen Hospital, Aberdeen.
Enquiries: Mr S.M. Magxiva Tel: 049 846 0391. Midlands Hospital – Post to: The Human Resource Office, Midlands Hospital, P/ Bag X 696, Graaf-Reinet, 6280. or Hand Deliver at: Human Resource Office, Midlands Hospital, Graaf-Reinet. Enquiries: Ms M. Human Tel no 049 807 7739 Margery Parkes TB Hospital – Post to: The Human Resource Office, Margery Parkes Hospital, P.O. Box 13, Graaff Reinet 6280. Or Hand deliver at: Human Resource Office, Margery Parkes Hospital, Graaf Reinet. Enquiries: Mr MT Buyelo Tel no 049 893 0031