POST 09: REGISTRY CLERK (DIRECTOR GENERAL’S OFFICE) REF NO: 07/2022
SALARY: R176 310 per annum (Level 05), A basic salary
Grade 12 certificate or equivalent qualification. Knowledge of registry duties, practices as well as the ability to capture data, and operate the computer. Working knowledge and understanding of the legislative framework governing the Public Service. Understanding of the work in registry. Planning, organizing, and language skills.
It will be expected of the successful candidate to perform the following duties: To Provide registry counter services, including attending to clients; Handle telephonic and other inquiries received, and Receive and register hand-delivered mail/files. Handle incoming and outgoing correspondence, including Welcoming all mail; Sorting, recording, and dispatching mail; and Distributing notices on registry issues. Render an effective filing and record management service, including Opening and closing files according to record classification system; Filing/storage, tracing (electronically/manually) and retrieval of documents and files; and completing index cards for all files. Operate office machines concerning the registry function, including Open and maintain Franking machine register; Frank post, record money, and update register daily; Undertake spot checks on post to ensure no private post is included; Lock post in postbag for messengers to deliver to Post Office; Open & maintain remittance register; Record all valuable articles as prescribed in the remittance register; Hand delivers and signs over remittances to finance; Send wrong remittances back to sender via registered post and record reference number in a register, and keep a daily record of the number of letters franked. Process documents for archiving and/ disposal, including Electronic scanning of files; Sort and package files for archives and distribution; Compile a list of documents to be archived and submit to the supervisor, and Keep records for archived documents.
ENQUIRIES: Mr. S.C. Polelo Tel No: 051 405 5801
Posted to Ms. Petro Norval, Office of the Premier, Human Resources Advice, Coordination, and Management Directorate, P.O Box 517, Bloemfontein, 9300 or Hand-delivered to Petro Norval, Room 5, Ground floor, O.R Tambo House, Bloemfontein or e-mail to firstname.lastname@example.org.
CLOSING DATE: 4 April 2022
NOTE: Applications must be submitted on the prescribed Z83 form, obtainable from any Public Service Department. All applications must be accompanied by a comprehensive CV, copies of all educational qualifications, and supporting documents such as an identity document, a drivers’ license, etc. Such copies need not be certified when applying for the post. The communication from the HR of the department regarding the requirements for the certified document will be limited to shortlisted candidates. Applications must be submitted on or before the closing date. Applications must be submitted to the address mentioned in the advertisement. All shortlisted candidates will be subjected to personnel suitability checks. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Applicants are respectfully informed that if no notification on the appointment is received within 4 months of the closing date, they must accept that their application was unsuccessful. Applications from people with disabilities are welcomed.