This advert is open for application by external applicants. Equity Statement :Preference will be given to suitably qualified Applicants who are members of the designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating Division.
Applicants that are interested in applying for any of the advertised positions must apply by registering on the Careers section of the Transnet Internet. Please take care in completing all required details on the profile, and then apply for the position.
Alternative Application Methods: (Completed Curriculum Vitae to be submitted) Post : E-mail : Fax : 0865784315
The closing date is on 20.02.2019. It is the responsibility of the applicant to ensure that HR has received the application before the closing date of the advertisement.
Note: if you have not been contacted within 30 days of the closing date of this advertisement please consider your application as unsuccessful.
Any questions regarding the application or recruitment process should be sent in writing to BONGANI.HLONGWANE@TRANSNET.NET.
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Operating Division : Transnet Freight Rail
Position Title : Snr Secretary
Employee Group : Permanent
Department : Infra Engineeri
Location : Pretoria
Reporting To : Infrastructure Manager
Grade Level : H2S
Reference Number : 50013681
Position Purpose : To provide a full administration and secretarial service of a highly confidential and responsible nature to the Infrastructure Manager, Infrastructure department including general administrative support of office projects.
Senior Secretary needed at transnet
Position outputs : Provide an efficient comprehensive administrative service to the Infrastructure Manager timeously to ensure that the office runs professionally and resources are optimally utilised •Provide a high level of front line service by acting as a first point of entry, screening telephone calls, correspondence and or visitors, attend to enquiries and furnish appropriate information •Undertake the general administration of the infrastructure departmental meetings, compilation of agendas and minutes and ensuring that documentation is prepared and circulated prior to the deadlines/dates for validation •Manage the time and diary commitments of the Infrastructure Manager to ensure accessibility and availability for confirmed invitations and keep relevant stakeholders informed of the daily/monthly schedules
PLEASE NOTE: Transnet, its employees or representatives never ask for a fee from job seekers. Any such requests are fraudulent. Please report any suspicious activities in this regard to the Transnet anti-fraud line on 0800 003 056.
•Setup and type from material available, letters, reports and presentations in a prescribed format but using some individual judgement/discretion •Manage travel arrangements and accommodation for the Infrastructure Manager in accordance to the company policies and procedures •Setup and maintain an efficient filing system and information retrieval system in the office to ensure that all documentation/information is managed properly in terms of identification, registration, approval, distribution and filing •Capture and maintain all information on SAP system to data accuracy •Check expense claims or payment documentation to ensure that the documents are complete, properly authorised, allocated the correct cost centre number prior to forwarding them to finance department for processing in accordance to company policy •Perform minor housekeeping duties (organise conference rooms, equipment, parking etc.)
Qualifications & Experience : •Diploma in administrative/secretarial or equivalent qualification is required •2-3 years’ experience as a Secretary in management environment •Ability to cope with large workload •Ability to work under pressure and meet deadlines
Competencies : KNOWLEDGE: •Basic budget and financial principles •Telephone etiquette •Transnet travelling policy •Archiving and filing system •Administration principle, standard and processes •MSWord/Excel/Access/ Powerpoint SKILLS: •Exceptional communication (verbal & written) •Typing skills (must have passed the applicable typing test) •Planning and organising •Decision making •Time management •Computer •Filing •Negotiating BEHAVIOURAL ATTRIBUTES: •Integrity •Flexible •Service oriented •People oriented •Results oriented •Confidentiality •Attentive to detail •Change resilience
“NB: The candidate must meet the minimum inherent health requirements of the job”
PLEASE NOTE: Transnet, its employees or representatives never ask for a fee from job seekers. Any such requests are fraudulent. Please report any suspicious activities in this regard to the Transnet anti-fraud line on 0800 003 056.